Recruiting Leaders or Volunteers – What to Do & What Not to Do

Recruiting Leaders or Volunteers – What to Do & What Not to Do

Every ministry needs volunteers. Recruiting volunteers can seem like a daunting process especially if your usual methods are leaving you short handed. So how can you be successful in recruiting volunteers?

What Not to Do When Recruiting Leaders or Volunteers

1.  Don’t ask only once if you get a ‘no”

  • if you think the person would make a great fit, ask again in the future
  • I once asked one lady for three consecutive years before she finally said yes. She ended up being one of my best leaders

2.  Don’t have unclear or unrealistic expectations

  • People are likely to say no to leader or volunteer if they don’t know what is involved

3.  Don’t recruit someone for a position they aren’t suited for

4.  Don’t recruit people already overly committed to serving 

  • 20% of people in the church do 80% of the work – try to get people involved that aren’t committed already
What to Do When Recruiting Leaders or Volunteers

1. Look for individuals who

  • are committed to growing in their walk with Christ
  • have a passion for ministry
  • are available not overcommitted (80/20 principle)
  • have a skill set needed on the team
  • are givers not takers
  • can hold confidences
  • speak favourably about the church and church leadership
  • speak respectfully about their family

2.  Use pastoral staff as a resource

  • Ask pastoral staff to give you a list of names of people they would like to see involved that they think would be a good fit

3.  Develop a list of potential volunteers or leaders

a.  Start with who names of people you think could be a good fit

  • Maybe they said no in the past, but they are in a new season and may consider serving now
  • Ask those on your list to recommend 1 or 2 other people they think could be a fit

b.  Ask current leaders for names of people they think may be a fit

  • It is likely that your leaders know other like-minded people

4.  Use your church bulletin as a last resort if your list comes up empty.

  • Individuals lacking maturity or skills may apply, and you will need to have a difficult conversation with them about why they don’t fit
After Developing a List of Who to Ask to Lead/Volunteer 

1.  Make a well-defined job description to present during your “ask”

The job description should include:

  • The ministry vision statement or purpose
  • Time commitment required
  • Ministry schedule- how many times per week or per month will you need their service

2.  If a pastor or leader made a recommendation, ask him/her to talk to the recommended individual to see if they are interested in pursuing the opportunity you

3.  Think about what you could say to the recommended individuals to affirm them
      This could include:
– potential you see in them to lead
– how you have observed their faithfulness to the church, family, or ministry in the past
– how they have impacted your life or the life of another for God’s kingdom

Women feel insecure and often downplay their leadership potential. Be a leader that speaks life to others and provides an opportunity for them to lead.

4.  Book a coffee date with the people on your list
At this meeting ask individuals
– How has Jesus impacted their life
– How long they have attended the church
– Why are they interested in volunteering for this ministry

When you find leaders ensure you do your part to encourage, lead and support them.
For More on Recruiting Volunteers See:
Recruiting Volunteers Webinar
Fourth Ministry Roadblock – Lack of Volunteers

Leave a Comment

Your email address will not be published. Required fields are marked *