Make a Plan Because “Vision without execution is hallucination” Thomas Edison

The bible has some important things to say about vision such as:

“Where there is no vision, the people perish: but he that keepeth the law, happy is he.” Proverbs 29:18

In Women’s Ministry we must have a vision of where we want to go, and a plan of how to get there. Therefore, every Women’s Ministry team needs to have a ministry plan, a projected budget and a list of projected outcomes for each ministry year. These three important documents can help guide throughout the year to help it keep on track, to know what to plan and how much to spend.

3 Musts Haves in Women’s Ministry Each Year:

1. A Ministry Plan

A typical ministry year for churches in Canada is September through May or September through June.

What Should a Ministry Plan Include:

  • the ministry vision statement
  • a list of events and programs for the ministry year
  • an explanation for how each of the events and programs fulfills the vision statement objectives

2. A Projected Budget

The projected budget should include all the costs for the ministry for the ministry year

What Should a Ministry Budget Include:

  • a list of projected expenses and income for each event
  • categories that each expense and/or income falls under (example, events, outreach, bible study, team building, materials, books etc.)

3. A Projected Outcomes List

Projected outcomes are the outcomes you would you like to see in women’s lives as a result of participation in your church Women’s Ministry.

What Should a Projected Outcome List Include:

  • under each projected outcome list how you will track each outcome
  • list the activities, events, discipling or teaching tools that will help facilitate each outcome

Also see “How to Write a Vision Statement”

Budgeting For an Event Free Printable from Women’s Ministry Toolbox

Ministry Planning 101

Effective Ministry Action Plans

Navigating Generational Conflict in Women’s Minsitry

In Women’s Ministry conflicts can arise between the older and younger generations concerning how things are to be done, what the needs of women are, and how these needs should be addressed.

How can you navigate generational conflict in Women’s Ministry?

1. Consider involving women of different ages and life stages on your planning team.

I encourage women from each life stage to keep the team informed on the ministry needs, felt needs, and spiritual needs of their peers.

2. The leader must set clear direction of where she would like to see women’s ministry go in the next 5 years.

Ministry leaders are responsible to teach, and equip congregational members, to carry out and understand the mission and vision of the church.Therefore, having a vision statement for each ministry team of the church is imperative.

3. Be patient. Change is hard for some people.

Some people adapt to change easily and can be referred to as early adopters. Other individuals find change difficult, and could be considered late adopters. Therefore, early and late adapters must be patient with one another, and allow some time and space to get used to new ideas.

4. Encourage the team to word things positively. 

You are probably familiar with the saying “The past got us to today.” In any ministry, others have laid the groundwork and foundation that brought us to the present. Therefore, it is unwise to talk negatively about the way things were done in the past. It is good to keep in mind that some things that seem old fashioned now, were perfect for a time in the past.

6. Give honour where honor is due.

Remember to give credit to women who have lead ministries or events faithfully over the years, even if those events may fade out or look different in the future.

Also See:

Dealing with Conflict

How to Handle Conflict in the Workplace

10 Tips and Tactics for Dealing with Conflict

Tapped Out? Tips on Finding Volunteers

Sometimes finding volunteers for events, to lead small groups, or to serve in other areas of Women’s Ministry can be a challenge.

Tips I Found to be Successful When Recruiting Volunteers:

1. I let volunteers know exactly what is expected of them.

I give volunteers a job description which clearly outlines what I need them to do, how much time I think it will take, and the resources they may need, and where to obtain theses resources.

2.  I look for volunteers not already involved in church ministry.

Statistics show that in churches, 20% of people do 80% of the work. I try to ask people to volunteer who are not already overly involved.

3. I seek to understand the gifting and personality styles of prospective volunteers, and put them in the right roles.

Volunteers are more likely to get excited about serving or to want to serve again if they enjoy the tasks they are given. Do your best to plug volunteers into their sweet spot, and they will likely serve with joy!

4. I thank my volunteers often.

I write thank you notes to women leading at each event. If the budget allows, I put a small gift card in with the thank you card. Happy volunteers are likely to keep volunteering. People want to be recognized by you, and encouraged that their volunteerism is making a difference.

5. I ask pastoral staff to recommend those they think will be a good fit.

Church pastoral staff can be a great resource, and should be called upon for names of those who may be a good fit for the ministry.

6. Ask current volunteers to recruit another volunteer. 

Word of mouth is still the best advertising. If women already serving are passionate, they are likely to ask others to join them.

7. Have current volunteers recruit another woman and mentor her in her current role.

If one woman has to step down from serving the other woman can continue and then recruit one new person to train. This way you won’t have any holes in the ministry if one woman needs to step away from her responsibilities.

Also See:

Recruiting Volunteers – What to Do and What Not To Do

Recruiting Volunteers Webinar

Struggling to Get Women to Events? Try These 7 Tips

Why is it so difficult to get women to attend women’s ministry events in our culture today?

Many women in today’s culture feel stressed by time demands. With majority of women in Canada working at least part-time outside the home, it can be difficult to motivate women to attend church events outside of Sundays. This fact can cause great stress to event organizers trying to plan for how much food, set-up etc. will be required.

Here are some things I’ve tried in order to get women to commit women’s ministry events:

1. Stand at the entrance of the church sanctuary with a clipboard and ask each woman who walks by if they are planning to attend the upcoming women’s event. Let them know the details and ticket cost.

Put a flyer or brochure in her hand as an invite, containing the pertinent information. Repeat this for at least 4 weeks prior to the event.

2. Offer a prize for the first woman to sign up and then random numbers after that. For example if you expect 50 women to attend an event, offer a prize for the lady who buys the 10th, 20th, 25th and 30th tickets. 

3. Find 3-5 women who will commit to attend the event and will commit to inviting other women to join them.

If you have 5 women who each commit to personally invite 10 women you could easily reach 50 attendees.

4. When advertising the event on social media ask several women to like and share your post, and comment that they will be attending. 

5. Be enthusiastic about your event and talk it up.

Do your best to create a sense of excitement around the women’s events and mention it several times on social media, bulletin, announcements etc.

6. Ensure the word gets out in your church bulletin, newsletter, emails and social media.

However, I find most women need a personal invite, so while advertising is important for women to know the date and details, most won’t attend without a personal ask.

7. If your church is a church of small groups, ask the small groups Pastor to have small group leaders mention your event to his/her small group and encourage all the women in the small group to attend, and maybe even to go as a group.

Also See:

Things to Consider When Planning Events

Planning Great Events

How to Get Women to Show Up